Registration Fees

ADVANCE REGISTRATION
Before 17:00 JST (GMT+9) July 31, 2009

General: 40,000 JPY (approx. 400USD)
Student: 30,000 JPY (approx. 300USD)
Tutorial: 2,000 JPY (approx. 20USD) cancelled
Banquet: 6,000 JPY (approx. 60USD)

Floor Demo: 50,000 JPY (approx. 500USD)
Focus Demo: 10,000 JPY (approx. 100USD)

STANDARD/ON-SITE REGISTRATION
(After 17:00 JST (GMT+9) July 31, 2009)

General: 45,000 JPY (approx. 450USD)
Student: 35,000 JPY (approx. 350USD)
Tutorial: 2,000 JPY (approx. 20USD) cancelled
Banquet: 6,000 JPY (approx. 60USD)

Floor Demo: 50,000 JPY (approx. 500USD)
Focus Demo: 10,000 JPY (approx. 100USD)

Online registration is closed.

[General] and [Student] registrations include:
* admission to all Conference sessions October 5-8,
* Conference Proceedings, Coffee Breaks October 5-8,
* Welcome Reception October 4 (Sun.).

Payment Procedure
* credit card and bank transfer are acceptable for payment of reg. fees.
* personal checks are not acceptable.

Cancellation
Registration fees will be refunded after deducting cancellation fees as follows:
* On or Before July 31, 2009: no charge
* August 1 through September 18, 2009: 5,000 JPY
* On or After September 19, 2009: 100% of the registration fee / No refund

All contributors must adhere to the ADASS presentation and publication policy. Read the complete policy. Notable among the policy provisions are:

*The first author is the presenting author, and must attend the conference.
*Registered attendees may present only one paper, be it oral or poster.
*Only papers that are presented at the conference will be published in the proceedings

All inquiries regarding visas should be sent to:

ADASS2009 Japan Executive Committee Office
email: info [at] adass2009.jp
fax: +81-45-534-3882

Should a visa be needed, participants should submit the Visa Information Form to the Committee Office a minimum of 6 weeks in advance.

The support conditions below MUST be met BEFORE visa assistance can be provided.

SUPPORT CONDITIONS - SPEAKERS AND AUTHORS

* completion of conference registration
* completion and confirmation of payment of registration
* completion and confirmation of hotel reservations
* flight reservation
* letter of recommendation from an academic advisor (Student Only)

SUPPORT CONDITIONS - GENERAL ATTENDEES

* letter of recommendation from a member of the Organizing Committee(General)
* letter of recommendation from an academic advisor (Student)
* completion of conference registration
* completion and confirmation of payment of registration
* completion and confirmation of hotel reservations
* flight reservation

Terms

A limited amount of financial aid is available to help pay for
attendance at the ADASS XIX conference. Financial aid is aimed
especially at students and attendees who are new to ADASS. It is
provided to participants based primarily on the merit of their
abstract (oral, poster, or demonstration), and on demonstrated
need. Financial aid may be granted for any, or all, of the following:

1. Registration fee
2. Demonstration fee
3. Hotel accomodations for up to 5 nights

We do not expect to be able to provide financial support for air
fare. Awards will not cover the banquet, tours, guest fees, nor will
it cover extra hotel charges beyond those for the basic room plus
tax.
Financial aid applicants are required to present an oral or poster
contributed paper at the conference (but see below).

Instructions

Financial aid applications must be received by the LOC by July 1, 2009,
at info[at]adass20009.jp.

The application needs to contain the following:

1. Position Title
2. Citizenship
3. Brief vita and list of up to 5 relevant publications (maximum of
2 printed pages)
4. Type of financial aid requested
5. Abstract for the contributed ADASS XIX paper
6. If the applicant is a student, please also provide:
1. Academic Level (Undergraduate, Graduate)
2. Name and e-mail address of person who will provide a
letter of recommendation; the letter must be received from
your reference by the LOC (info[at]adass2009.jp) also by
1 July 2009

Notification, Abstract Submission, and Registration

Those requesting financial aid should not yet register or submit an
abstract on the registration site. They will be notified by e-mail of
the POC decision prior to the abstract submission deadline (15 July).

From the time of notification applicants will have two weeks to
register and submit the abstract that was part of the financial aid
submission, regardless of whether the request was granted:

If the financial aid is granted you will be notified of the specifics
of the award, and you will have two weeks from the notification date to
accept the offer. If aid is not granted, or not granted in full,
applicants will be given a two week period to register and submit
their abstracts.

Inquiries for Abstract Submission, Registration and Payment

ADASS2009 Japan Executive Committee Office
c/o e-side, inc. 2F Keio University Collaboration Complex
4-1-1 Hiyoshi, Kohoku-ku, Yokohama
Kanagawa 223-8526, Japan
Fax: +81-45-534-3882
E-mail: info [at] adass2009.jp